Real Estate & Property Management
Your property systems in your own hands: owners, contracts and collections in one click
Ready templates for Real Estate & Property Management
A sample client site in Real Estate & Property Management
Fictional names, prices and reviews, showing the kind of site you can build.
Jeddah properties by district, price and type, licence number shown
WhatsApp us- 86
- listings
- 9
- deals a month
- 12
- years
5-bed villa, Al Shati
420 m² with pool and majlis
SAR 2,350,000
3-bed flat, Al Rawdah
Parking, lift and security
SAR 6,500/mo
Property valuation
Valuation report in 3 days
SAR 1,200
“Clear details and a scheduled viewing.”
“Found my flat in a week.”
Challenges
- Tracking contracts, rents and renewal dates by hand in Excel files means missed deadlines and late collections.
- Communication with tenants and maintenance requests is scattered across WhatsApp and phone calls, with no single record.
- It's hard to connect e-invoicing (ZATCA) to unit rentals and sales in a compliant way.
- Relying on agencies or off-the-shelf systems with expensive monthly subscriptions that manage your data instead of you owning it.
- Showing projects and units to buyers and booking viewings is done manually, with no unified marketing platform.
Systems you can build
- An in-house property management system: contracts, units, owners, tenants and renewal dates with alerts.
- An external tenant portal: view the contract, pay the rent, and open and follow a maintenance request.
- A collections dashboard: invoices, overdue payments and monthly income reports per property.
- Automated renewal and collection reminders by WhatsApp and SMS before the due date.
- A marketing platform for development projects: showcase units, book viewings and capture leads.
- A maintenance and request system: tickets, assignment to technicians and status tracking through to closure.
Ready prompts: copy and paste into Uttra
In-house property management ERP
Build me a complete in-house property management ERP that runs properties, units, owners, tenants, contracts and payments in one place, with a dashboard in English plus Arabic RTL support. Give every employee a role and fine-grained permissions (RBAC): general manager, accountant, collections officer, maintenance supervisor, with secure login, two-factor authentication and an audit log of every change to a contract or a payment. Design the database indexed on contract and unit numbers and partitionable by property portfolio, with caching for repeated reports and task queues (queues) for generating the heavy monthly statements so the interface never slows down. Add a full security layer: encryption of sensitive data, rate limiting, protection against injection and common web attacks, and automatic daily backups. Connect e-invoicing compliant with the tax authority (ZATCA) so that every contract or payment generates a compliant invoice, and add income, expense and occupancy-rate reports per property with Excel/PDF export. Add monitoring and analytics (observability) and performance logs, and deliver the system production-ready with a professional user experience, tests and concise documentation. The code and the data are entirely mine, with the option to connect a GitHub account.
Tenant portal and online payments
Build me an online portal facing tenants (a website plus an installable PWA) where the tenant signs in to a secure account to see their contract, invoices and payment history and pay the rent online. Connect payments to mada, Apple Pay and Moyasar or HyperPay through API keys stored in the secrets vault, with an electronic receipt and a ZATCA invoice after every payment. Add clear permissions (RBAC) separating the tenant from the unit owner from property management, and secure login by mobile number (OTP over SMS). Make it English-first with Arabic RTL support and full accessibility, and design it to handle thousands of concurrent tenants through an indexed database, caching of contract pages, and a task queue for sending notifications and receipts. Add a security layer: encryption, rate limiting, protection against common web attacks, and backups. Add monitoring and analytics to track successful and failed payments, and deliver it production-ready with a smooth experience, tests and concise documentation.
Collections and renewals automation engine
Build me an automation engine (a system that runs by itself in the background) that handles renewal reminders, collections and overdue follow-up for tenants with no manual intervention. Base it on scheduled jobs that check contracts and payments daily and fire WhatsApp and SMS messages at set moments: a renewal reminder a configurable period before the contract ends, a collection reminder before the due date, and a graduated follow-up sequence after it's late. Connect WhatsApp and SMS through API keys in the secrets vault, and use a task queue with retry logic on send failure so the system handles tens of thousands of messages without losing a single one. Record the status of every message (sent, delivered, replied to) in a tracking dashboard, with permissions (RBAC) defining who can edit message templates and schedules. Add rate limiting to avoid being blocked, encryption of customer phone numbers, and backups. Add monitoring and analytics of response and collection rates after each reminder campaign, and make it English-first and production-ready with tests and concise documentation.
Mobile app for marketing real-estate projects
Build me a mobile app (Expo, running on iOS and Android) for marketing property development projects and showing units to interested buyers, with search and filtering by city, area, price and unit status (available/reserved/sold). Show each unit with its photos, floor plan and map location, and add a button to book a viewing that records the lead's details straight into my system and sends an automatic confirmation by SMS or WhatsApp. Serve project images through a content delivery network (CDN) for fast loading, and keep search indexed in the database so it handles thousands of concurrent visitors, with caching of unit listings. Add an admin dashboard for the team with permissions (RBAC): a marketer who adds units, and a salesperson who follows up leads and appointments. Make it English-first with Arabic RTL support and full accessibility, with security (encryption, rate limiting, protection against common attacks) and backups. Add analytics for views and bookings per unit, and deliver it production-ready with a professional experience, tests and concise documentation. The code is entirely mine.
Multi-tenant real-estate platform built to scale
Build me a multi-tenant cloud real-estate platform (multi-tenant SaaS) that serves several property management companies under one roof, and design it architecturally to scale to millions of users. Isolate each company's data (tenant) logically, with a database indexed and partitioned (sharding/partitioning) by tenant and region, a caching layer for repeated queries, and task queues (queues) for every heavy operation such as bulk invoice generation, account statements and reminder campaigns. Serve static assets and images through a content delivery network (CDN), and design the services to withstand high load with load balancing. Apply hierarchical permissions (RBAC) at the platform level and within each company, with secure login and two-factor authentication. Connect payments (mada/Apple Pay/Moyasar), e-invoicing (ZATCA) and WhatsApp independently per tenant through API keys. Add a comprehensive security layer: encryption in transit and at rest, per-tenant rate limiting, protection against common attacks, and backups with disaster recovery. Add monitoring, analytics and centralised logs (observability) to follow performance and failures. Make it English-first with Arabic RTL support and accessibility, and production-ready with tests and concise documentation.
Questions about Real Estate & Property Management
You describe to Uttra, in your own words, that you want a property management system (a system = software you run everything from), and it builds it for you with a database holding: properties, units, owners, tenants and contracts. • Every contract records its start and end dates, the rent amount and the payment method. • A dashboard (one screen you run everything from) shows you which units are leased, which are vacant, and which renewals are coming up. • The code and the data are yours: export them or connect them to a GitHub account whenever you like.
Uttra builds you an external portal (a website or app facing the customer) where the tenant logs in and sees their contract and invoices. • They can pay the rent online by connecting a payment gateway such as mada, Apple Pay or Moyasar through an API key in the secrets vault. • They can open a maintenance request, attach a photo and follow its status. • They get a notification and a record of every payment, and you see everything from your dashboard.
You use Uttra's task scheduling so the messages run automatically without you lifting a finger. • A set period before the contract ends, the system sends the tenant a renewal reminder over WhatsApp (by connecting WhatsApp with an API key). • A collection message before the rent falls due, and a follow-up message after it's late. • That cuts delays and means you're not chasing anyone by hand every month.
Uttra builds the invoicing system inside your app and connects it to an accredited e-invoicing service through an API key. Every lease contract or unit sale produces a compliant invoice that meets the authority's requirements (ZATCA). The licensed parts are connected to the official service through its key, and you manage every invoice from one place.
With Uttra you build a website or mobile app (Expo) that presents your project to interested buyers. • Each unit with its photos, area, price and status (available / reserved / sold). • A button to book a viewing that records the lead's details straight into your system. • You can connect maps for the project location and SMS or WhatsApp messages for automatic confirmation.
Uttra builds a maintenance ticketing system (a ticket = a logged request you follow from opening to closing). The tenant opens the request from the portal, you assign it to a technician, the technician updates the status, and everyone sees the record. Maintenance moves from scattered calls and messages to a clear system with a full history for every unit.
Off-the-shelf systems charge a fixed monthly subscription that grows with every unit or user you add, and your data stays with a provider you don't own. With Uttra you build the system once and own the code and the data, and you add any feature you want with no per-user fees. Over the long run you save the recurring subscription cost and gain the flexibility to shape the system around exactly how you work.
Start with one system that solves your biggest pain, which is usually contract management and collections. • Register your properties and contracts first, so all your data sits in one place. • Then add automatic renewal and collection reminders. • Then expand to the tenant portal and online payments, step by step. That way you see results fast and build on solid foundations.
When you serve more than one property management company on the same system, each party's data (tenant) must be isolated so no one ever sees another's. • You tell Uttra you want a multi-tenant architecture, and every database query is filtered automatically by the company identifier (tenant_id) at the system level, not just at the screen level. • Permissions are hierarchical: the platform administrator sees everything, a company manager sees only their company, and an employee sees according to their role. • Payment, invoicing and WhatsApp keys are separate per company in the secrets vault, so invoices and collections never get mixed up. That way you grow your client count without ever risking mixed-up data.
The trick is separating the heavy operations from the screen in front of the user. • Large monthly reports and statements are built in a background task queue and arrive ready, instead of freezing the page while they calculate. • Frequently repeated figures (occupancy rate, total collections) are cached and refreshed periodically instead of being recalculated from scratch every time. • The database is indexed on contract and unit numbers and due dates, so search is instant even with thousands of records. You tell Uttra explicitly that you want indexing, caching and queues for heavy work, and it builds it that way from the start.
Security is layers, not a single step. • Encryption of sensitive data (phone numbers, payment details) at rest and in transit, while the official payment gateways handle card data so you never store it yourself. • Rate limiting and protection against common web attacks so nobody can hammer the system or guess passwords. • Secure login with two-factor authentication, and an audit log recording who changed which contract or payment and when. • Automatic daily backups so you can roll back if something goes wrong. You ask Uttra for all of this as part of describing your system, and it builds it production-ready.
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